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Facilities Assistant

Sodexo Singapore Pte Ltd
Employment Type:  Full Time
Timing/Shift:  5 Day Week
Qualification:  Diploma
SGD $2900 - $3200  Monthly

DT17 Downtown

Professional

2 Years experience

Travel to office

Employment Type: Full Time

Timing/Shift: 5 Day Week

Qualification: Diploma

Experience: 2 Years

SGD $2900 - $3200 Monthly
Job Description
  • Assists Facilities Coordinator (FC) in administrating the day to day operations in Facilities Management.
  • Provides administrative and site facilites support.
  • Responsible for all internal and external correspondence through the reception area.
  • Assigns the generated work orders to cleaner or handyman.
  • Coordinate with the cleaner/handyman to close the service requests
  • Ensure work orders issued are closed in time with customer satisfaction.
  • Maintain and check for accuracy on completed paperwork submitted by vendors.
  • Develop and maintain filing system to keep track of work updates and statutory licenses status.
  • Assists the FC in managing cleaning staff, receptionist/s
  • Coordinates with Vendor to arrange for any servicing schedule
  • Manage and monitor daily mail & parcel service as well as pantry service and ensure that services are meeting/exceeding SLA define by and SODEXO
  • Provides support whenever there is shortage of manpower in the department.
  • Administrate OT submissions for staff.
  • Assists the FC in liaising and reporting building defects wherever applicable with Landlord.
  • Conducts safety walks and workplace inspections together with the FC.
  • Assists the FC in the preparation of reports and documents in variety of formats (PowerPoint, Excel, Word etc.).
  • Escalate urgent issues identified to the FC.
  • Maintain site records, keeping it updated and accurate.
  • Raise purchase requisitions as required.
  • Any ad-hoc duties required by the department.