Executive Assistant

• Understands and follows all processes and policies.
• Provide administrative support – data entries, tracking of responses, standardization of reports, preparing of PPT slides for meetings/townhalls, newsletter,etc
• Consolidation and coordination of information/content for relevant comms/newsletter
• Managing client’s (APAC lead) schedules, travels and meetings, business claims, etc.
• Standardization of communication channels and templates
• Work in partnership with Client, Sodexo Corporate Services, Sodexo and Client’s Regional Directors to develop regional specific content for Sodexo/ Client audiences where applicable
• Ensure regional engagement of workforce through relevant and timely communications (e.g New Joiner Comms)
• Support Client and Regional Account Director with strategy and information cascade at all levels
• Development and delivery of regional multi-site change/ communications or large site projects, liaising with regional or site client as appropriate
• Seek opportunities to positively present regional successes across Client and Sodexo
• Share communications with region from central Sodexo where appropriate.

Professional Skills:
• Nitec/ Diploma in Business Admin or equivalent with at least 2 years of relevant EA experience
• Prior experience in secretary work and general administrative or related experience will be an advantage (Experience in comms will be a value add)
• Self-starter Microsoft office competency (powerpoint is a must)
• Creative flair to develop engaging communications through a wide range of tools and channels
• Strong skills and experience in managing projects – so that plans are well executed and that stakeholders are fully engaged
• Good command of English language and keen attention to detail
• Competent in Mandarin is an added advantage
• Experience of working in a multi-national environment
• Desired knowledge of the Facilities Management / pharma industries is an advantage
• Strong organisational skills & ability to prioritise & manage projects
• Excellent interpersonal skills, with an ability to work with people at all levels and across functions
• Client focussed mind set and able to build client relationships at all levels
• Using persuasion and influence to win support for the benefit of the business
• Independent, Self-motivated, proactive and work well under pressure
• Flexible and able to cope with ambiguity
• Team Player