Admin Coordinator - Jurong Island / 5 Days Work

  • Compass Group (Singapore) Pte Ltd
Permanent, Full Time Admin|Human Resources 1 Year Primary/Secondary School/'O' Level $2000-$2499
D22 Boon Lay, Jurong, Jurong Island, Tuas

Job Description

  • Acts as the first point of contact for Client service calls, requests and issues. Directs client service requests to the appropriate staff or contract service for resolution including engineering, maintenance, cleaning, mechanical and vendors. Is responsible for issuing and obtaining approvals of work order requests.
  • Must diligently support and maintain good working relationships with client and vendors.
  • Assists facilities management team with day-to-day operation of the facilities in accordance with procedures. Responsible for obtaining and filing client and vendor insurance certificates, maintaining client contact list, emergency contact lists, issuing and updating building pass list, and maintaining other records and files pertinent to client and vendors
  • Assists with billing charges in compliance with approved quotes & invoices. Does coding and processing of invoices, data entry into accounting system, preparing billings, producing purchase orders for services,
  • Assists with general administrative tasks as assigned including filing, answering phones, distribution of mail, written correspondence especially to tenants, ordering supplies, computer and data entry work, preparing spreadsheets and reports, greeting visitors and tenants, and logging and dispatching tenant service calls
  • Other assigned duties may include backup for data entry, coordination of fire safety meetings and drills, updating and maintaining emergency manuals, maintaining training records, and retention of forms and certificates

Job Requirements

  • Minimum GCE O level or with relevant experience 
  • Proficient in Microsoft Office 
  • With 1 to 2 years’ relevant experience 
  • A good team player, pro-active and positive mindset

Job Role

Admin/Secretarial

Position Level

Non-Executive