Junior Secretary

  • TEE International Limited
  • Singapore
Full Time Admin|Human Resources 1 Year Diploma <$2000
D23 Bukit Batok, Hillview, Dairy Farm, Bukit Panjang, Choa Chu Kang

Job Description

As a Junior Secretary, she provides both administrative and clerical assistance to Administration Manager/Personal Assistant and Group Chief Executive. She is to ensure that the office procedures run smoothly on a daily basis.

  • Answering telephones, receiving visitors, creating and maintaining filing systems and copy typing letters, memos for PA/GCE Office.
  • Arranging meetings/ appointments and making travel arrangements for executives.
  • Maintaining office systems and maintenance on a regular basis.
  • Update of office stationery records.
  • Ordering of name cards for staff.
  • Liaising with staff in other departments and external contacts.
  • Organizing and storing paperwork and documents.
  • Assisting PA to arrange both in-house and external meetings/events.
  • Perform PA functions whenever required.
  • Perform receptionist duties whenever required.
  • Ad-hoc assignments.

Job Requirements

a) Qualifications

  • Diploma in any discipline or equivalent.
  • Preferably with professional certificate in secretarial.

 b) Experience

  • Fresh graduates or 1 to 2 years of related working experience.

c) Skills & Knowledge

  • Proficient in MS Office (Words, Excel, PowerPoint) and Outlook.
  • Excellent verbal and written communication skill in English.

 d) Personal Qualities

  • Ability to work well in a dynamic and fast-paced environment and manage multiple tasks simultaneously.
  • Display a high level of initiative with ability to work independently.
  • Presentable outlook and pleasant personality.

Job Role

Admin/Secretarial

Position Level

Fresh/entry Level