Secretary

  • Mencast Holdings Ltd
  • Singapore
Permanent, Full Time Admin|Human Resources 2 Years Higher Secondary/Pre-U/A' Level
D22 Boon Lay, Jurong, Jurong Island, Tuas

Job Description

Position objective and summary

  • Handles day-to-day coordination and administration of a Secretary role.
  • Provides secretarial and administrative support to management staff.

 Main tasks / activities/ responsibilities

  • Performs normal office functions such as setting up and maintaining files for easy reference.
  • Handles and screens incoming calls and mails, drafting letters and documents and setting appointments.
  • Coordinates meetings and provide meeting agenda and/or minutes.
  • Assists in the preparation and consolidation of information relevant to Supervisor’s assignment and personal matters.
  • Welcomes and advises visitors; promoting professional image of the organization.
  • Works with appointed travel agent regarding planning trips and booking of air ticket and/or hotel.
  • Ensures that the travel policy is followed in order to provide cost-effective and convenient travel arrangements.
  • Coordinates a full range of meeting, event, and travel arrangements including working with internal/external contacts for venue requirements and selection, room set-up, catering, and material delivery.
  • Serves as liaison between management and staff transmitting information, explaining appropriate work instructions, and following up on assignments.
  • Assists with other ad-hoc duties as assigned by Supervisor.

Job Requirements

  • Minimum GCE A level/College, Professional Certificate/NITCE or Diploma.
  • At least 1 year of working experience in the related field.
  • Proficient in computer skills such as MS Office, Excel, Word and PowerPoint.
  • Able to liaise with Chinese and English speaking associates.
  • Pleasant personality and positive work attitude.
  • Able to work independently, good communication skill and proactive.

Job Role

Admin/Secretarial

Position Level

Junior Executive